Bylaws of the Kent County Local Emergency Planning Committee.
The name of the organization shall be the Kent County Local Emergency Planning Committee, hereinafter referred to as LEPC. For administrative purposes, the Kent County LEPC shall be a section within the Kent County Department of Public Safety, Division of Emergency Management.
It is the mission of this committee to:
Section 1. Members
This Committee shall include at least one (1) person to represent each of the following groups or organizations:
Appointments from the above groups are subject to approval by SERC. The LEPC may revise these designations as it deems appropriate.
Section 2. Resignation of Members
Any member may resign from the LEPC by giving a written notice of such intention to the chairperson. The chairperson shall present all resignation notices to the committee at the first meeting after their receipt. SERC will be notified of all resignations.
Section 3. Alternates
Members may designate an alternate, and that alternate may participate in the same manner as regular members when the regular member is absent.
Section 4. Inactive Members
Members will be considered INACTIVE when they have missed more than three consecutive scheduled LEPC meetings without notification to the LEPC Chairperson or Secretary of the reason they were unable to attend the meetings.
Section 5. Removal of Members
Members of the LEPC who become INACTIVE will be recommended to SERC by the LEPC chairperson for removal.
Section 1. Chairperson
By approval of these By-Laws, the Chairperson of the LEPC shall be the Assistant Director of the Kent County Department of Public Safety, Division of Emergency Management. He/she shall act upon all notices and correspondence. The Chairperson shall designate a Vice-Chairperson to function in his/her absence. The Chairperson shall be authorized to appoint ad-hoc committees as necessary to carry out the duties and responsibilities of the LEPC.
Section 2. Secretary
The Secretary shall record the minutes of the meetings, keep a record of proceedings, and perform all necessary duties and responsibilities incident to the position.
Section 1. Time & Location
Regular meetings shall be held on the second Tuesday of every odd-numbered month at a location and time designated by the chairperson. Special meetings may be called by the chairperson at his/her discretion as deemed necessary to carry out the duties of the LEPC.
Section 2. Voting
Business shall be transacted by general consensus.
Section 3. Notice of Meetings
Notice of the time, place, and proposed agenda items to be considered at each meeting shall be given in writing by the Secretary to all members at least one week prior to the meeting.
Section 4. Public Notice
A Public Meeting Notice with a proposed agenda will be posted at the facility where the meeting is to be held at least seven days prior to the meeting.
Section 1. Annual Budget
The Annual Budget shall be endorsed by the LEPC before being submitted to the State Emergency Response Commission (SERC) for approval.
Section 2. Purchases
Deviations from the approved budget will be subject to the approval of the LEPC and SERC.
Section 1. Changes
These by-laws may be amended upon the consensus of the membership of the LEPC at any meeting provided that the proposed changes were presented at the previous LEPC meeting.
Section 2. Suspension
For the entire guidelines and procedures to be suspended or replaced, a consensus of the entire LEPC membership would be required.